All contributions to HB2018 will be managed using the JACoW Scientific Program Management System (SPMS). All primary authors must own a profile and associated account within the JACoW Repository, prior to submitting an abstract. Use this link and follow the instructions to check whether you already own a JACoW profile and associated account. Create them if necessary.
Once logged into the HB2018 SPMS, please check to confirm that the data in your JACoW profile is up to date, especially your e-mail address and affiliation. Do this by clicking on the Modify Your Profile link.
Submit your abstract(s) by clicking on the Submit A New Abstract link and following the instructions below.
Remember in particular that if your work is accepted for presentation, the title, the authors, and the abstract, as you enter them, will be used in the programme booklet, and later in the table of contents and author index of the proceedings to be published on JACoW. Please ensure that this data is correct at all stages.
Enter the title of the abstract using initial capital letters. For example: “This is a Paper Title in Initial Capital Letters”.
Select the appropriate presentation type for your submission, default is poster.
Classification of Abstracts
All contributions are grouped by Classification (Working Group). Authors are reminded that it is their responsibility to properly classify their abstracts to ensure that, if accepted for presentation, the paper is properly placed within the conference programme. A description of the scope of the Working Groups is provided to help authors with this task.
Text should not exceed 1,200 characters. Use one or more asterisks (*, **, etc.) to indicate footnotes to be entered in the footnotes field (see below).
Please note that manuscripts of contributions to the proceedings (or enlargements of them) are not considered as posters, and will not be accepted.
Authors are requested to avoid using Greek symbols, superscripts or subscripts while submitting the abstract, since electronic submission over the web does not allow a simple, straightforward system to enter them.
Footnotes may not exceed 200 characters, so be judicious and concise in your use of references. Enter footnotes, or publications referenced by the asterisks in the Abstract Text field with a carriage return after each. Enter funding agency information in this field. This field should not be used to request sponsorship at the conference. Once the abstract submission is complete, hit "Submit".
Abstract Editing/Entry of Co-authors
Once the abstract is submitted, a new window allows authors to print, edit, or withdraw the abstract, and also to enter co-authors and designate their roles: primary/submitting authors (the persons normally contacted on matters concerning the programme and the workshop organisation), presenter/speaker (the person who would present the invited oral/contributed oral/poster), and co-author. Note that when you enter co-authors, this information also goes into the SPMS, which will search to see whether a profile/account already exists for the co-author. After the abstract is submitted, primary/submitting authors may log on to their accounts at any time and edit their abstracts/co-author data, etc.
It is assumed that the submitting author would present a paper for oral presentation if selected. The names of submitting authors/persons who will make oral presentations will appear first in the list of co-authors in the workshop programme and author index of the proceedings. If a person other than the submitting author would present the paper, this should be indicated on this page.
Should a paper be selected for oral presentation, the role Presenter automatically becomes Speaker. The roles thus assigned are used to generate the sort order for co-authors in the table of contents. The names of primary/submitting authors appear first in the list of co-authors, followed in alphabetical order by co-authors with the same affiliation. Co-authors from other affiliations are grouped by affiliation, in alphabetical order.
It is important to remember to enter all co-authors. Failure to do so means they will be excluded from the author index in the conference program booklet and in the proceedings.
Always click on Update to save changes.
Making Changes to Your Abstract
Once the author information is complete, clicking "Return to Abstract List," will allow you to print, edit, or withdraw the abstract. You can log in to SPMS and make changes to your abstract and author information at any time, except for a two week period following the deadline, during which time the working group conveners will be reviewing abstracts for acceptance and selection for oral presentations.
Notification of Acceptance
Notification of the acceptance of contributions for presentation at the Workshop will be made to all primary/submitting authors by late April.
Please send an email to firstname.lastname@example.org if you have questions or difficulty submitting an abstract.